Performers and Special Programs for Children and Teens

Tambourine

Thank you for your interest in providing children’s or teen programs for the Denver Public Library (DPL). All Denver Public Library branch locations are required to follow the same procedure when they wish to hire a new performer who is working with children. A new performer is one that is not currently in our Children/Teen Performer Database. If you have worked at a DPL branch location in the past, you may or may not be in our database. Contact the performer database coordinator to confirm your status.

General Information

Definitions

A performer is defined as anyone who is asked to provide or wants to provide a program at a DPL branch geared for children 0 through 17 years of age. (For adult programming complete the Fresh City Life Presenter Proposal form). A performer may be paid or may donate their services.

Performer Database

Inspirational Ideas

In order to provide any child or teen program at Denver Public Library locations, you must first be added to our performer database. This process includes adhering to the Denver Public Library’s policy that all program providers undergo a background check. Because you will be working with children and teens, the Denver Public Library requires this for your protection and ours. The database is comprised of a list of those organizations and performers who are willing to offer their services to any of the DPL branches though out the year.

If a performer is working only a single location or performance and does not wish to be added to the database, they still need to complete the background check and W-9 form. If you wish to be added to the database in the future, you will need to go through all the steps including submission of the background check and W-9 forms.

Being in the database is not a guarantee that you will be booked for performances. Each branch coordinator is responsible for booking their programs. The branch representatives will contact you if they are interested in having you perform at their branch. We encourage you to send postal mail to DPL branch locations, but please do not call the branches in order to solicit business.

Payment

Money

We will make every effort to have the check ready for you at the time of your performance. However, due to possible delays beyond our control, the Library accounting department may mail your check after the performance at the address listed on the W-9 form you submitted when you were added to our list of performers.

Contracts

Per city policy, employees of Denver Public Libraries are not able to sign contracts, place deposits or give payment to performers until AFTER the performance/program.

To Be Added to the Performer Database

Contact the performer database coordinator. The coordinator will gather all required information and paperwork from you, and make sure that it is added to the Performer Database. The database provides the basic contact information and assures Library staff that you have met the requirements to perform at the Denver Public Library.

If you are interested in being a part of the system-wide Performer Database, please send the following information to the performer database coordinator via email:

  1. Your name/stage name/organization you represent
  2. Your contact information (address, phone number, email address)
  3. Web page address (not required but highly recommended)
  4. What you do (type of program(s), for what target age)
    • Detailed descriptions of programs are welcome but not required
  5. Experience with children (i.e., libraries, schools, large events, birthday parties etc.)
  6. Price/cost per program, and if you offer a discount for more than one booking per institution.
  7. In addition, please print:
    • References from three libraries or similar institutions (schools, museums)
    • Completed background check form (one required for each performer from your organization who will be providing the program)
    • Completed W-9 form

    and send to:
    Virginia Village Branch Library
    Performer Coordinator
    1500 S. Dahlia St.
    Denver, CO 80222

I’m in the Database — Now What Do I Do?

Actors

Being in the database is not a guarantee that you will be booked for performances. Some branches have After School is Cool programs during the school year; other branches only have summer programs or occasional special events. Each branch coordinator is responsible for booking their programs. The branch representatives will contact you if they are interested in having you perform at their branch. We encourage you to send postal mail to the branches, but please do not call the branch locations in order to solicit business.

If you have updates in your contact information, rates or program descriptions, please send this information to the performer database coordinator.

Maintaining an Active Status in the DPL Performer Database

Performers are held to a three-strike rule. Library staff may report any problems or issues to the performer database coordinator and these will count as a strike against you. Problems or issues may include, but are not limited to:

  • No-shows or tardiness
  • Inability to interest audience
  • Lack of knowledge of material
  • Misrepresenting program
  • Rudeness to Library staff and/or Library customers
  • Inappropriate comments or behavior
  • Persistent or overzealous communication with Library staff in order to solicit business

If you have any questions please send an email to the performer database coordinator.