Meeting Room & Event Space Procedures at Central

Due to the high volume of meeting room requests, the Library recommends submitting your requests to the Event Coordinator 30 days prior to the date of your meeting.

To reserve a meeting room at the Central Library, please email or call the event coordinator (see address and phone below) with the following information:

  • Date and time of meeting
  • Number of attendees
  • Special requests such as AV equipment, catering, setup needs

Please note that the Library schedules meetings during Library hours only, Monday through Saturday. The only exception is for events in the Vida Ellison Gallery (see information and rates below).

If you are planning an event that will require liquor liability insurance, the reservation process should be initiated at least 60 days prior to the event.

Requests for meeting room space are handled on a first-come, first-served basis. The Central Library Event Coordinator must receive the following at least 14 days prior to your meeting:

  1. Completed Reservation and Commitment Form (signed after availability has been confirmed)
  2. A check for the total rental fee, including fees for security and custodial costs
  3. The required food fee, if food will be served at your meeting
  4. Copies of applicable insurance policies

Large or complicated meetings or events require that you tour the Central Library with the Event Coordinator.

Available Meeting Rooms

Room Theatre
Seating
Conference
Seating
Banquet/
Classroom Seating
Meeting Room, Level Two
$25/hour
  16  
Gates Conference Room, Level Five
$100/hour
  35  
Conference Center, Lower Level, Room A
$330/four hours
60 30 40
Conference Center, Lower Level, Room B
$330/four hours
50 25 25
Conference Center, Lower Level, Room C
$330/four hours
110 40 60
Conference Center, Lower Level, Rooms A, B & C combined
$990/four hours
225   120
Study rooms (for 2-3 people) are available on Levels Two and Three. These rooms are free of charge and available on a first-come basis. No reservations are accepted for study rooms.

Available Event Space

Vida Ellison Gallery, Level Seven
$2500 (Additional security fees charged)
Banquet/classroom seating for 90

Qualifications for Reduced Rental Fee

In general, reduced fees are available for meeting rooms under the following circumstances:

  • Nonprofit meetings that are free and open to the public where all can participate fully
  • State and Federal government meetings and forums which are open to the public

Meetings and events which are sponsored by the Library in support of its mission and goals, or are sponsored by agencies of the City and County of Denver are exempt from rental fees.

A complete packet of Library policies and guidelines is available upon request. Please contact:

Sherry Spitsnaugle, Event Coordinator
sspitsna@denverlibrary.org
Voice: 720-865-2078
Fax: 720-865-2087

Event Coordinator office hours are Tuesdays and Thursdays from 8:30 a.m. to 5 p.m.

Other Library Meeting Room Policies & Guidelines

Meeting Rooms at Branches